Background

Leamington Studio Artists (LSA) is a Charitable Incorporated Organisation based in Leamington Spa, UK, dedicated to supporting artists in the area and fostering public interest in the visual arts. LSA provides a place for sharing expertise, helps forge connections, and creates time and space for critical exchange and debate.

Governance and direction are managed by a board of trustees, who are elected by the membership of the charity.

1. Eligibility

Membership of the LSA is open to anyone who is interested in furthering its purposes, and who, by applying for membership, has indicated his, her or its agreement to become a member and acceptance of the duty of members set out in sub-clause (3) of this document.

2. Procedure for admission to membership

The trustees:

• May require applications for membership to be made in any reasonable way that they decide.
• Shall, if they approve an application for membership, notify the applicant of their decision within 21 days or sooner.
• May refuse an application for membership if they believe that it is in the best interests of LSA for them to do so.
• Shall, if they decide to refuse an application for membership, give the applicant their reasons for doing so, within 21 days of the decision being taken, and give the applicant the opportunity to appeal against the refusal and
• Shall give fair consideration to any such appeal, and shall inform the applicant of their decision, but any decision to confirm refusal of the application for membership shall be final.
• Membership period means the date from which LSA accepts a membership application is accepted.
• Membership fees paid to LSA are not refundable.

3. Transfer of membership

Membership cannot be transferred to anyone else.

4. Duty of members

It is the duty of each member to exercise their powers as a member in the way they decide in good faith would be most likely to further the purposes of the LSA. Please refer to the LSA constitution for further details and member rights.

5. Termination of membership

Membership of the organisation comes to an end if:

• The member dies, or
• The member sends a notice of resignation to the charity trustees or
• Any sum of money owed by the member is not paid in full within 28 days of it falling due or
• The trustees decide that it is in the best interests of the organisation that the member in question should be removed from membership and pass a resolution to that effect.

Before the trustees take any decision to remove someone from membership they must:

• Inform the member of the reasons why it is proposed to remove them from membership.
• Give the member at least 21 days’ notice in which to make representations to the trustees as to why they should not be removed from membership.
• At a duly constituted meeting of the trustee board, consider whether or not the member should be removed from membership.
• Consider at that meeting any representations which the member makes as to why the member should not be removed; and
• Allow the member, or the member’s representative, to make those representations in person at that meeting, if the member so chooses.

6. Collection of information

During your time as a member, we will collect information about you to personalise your experience of membership. We collect information about you in a variety of ways including, but not limited to:

• When you join as a member
• Each time you apply for a bursary
• When you make bookings for events or gallery hire
• When you submit artwork for selection for an exhibition
• When you create an online membership profile and
• When you respond to emails or social media communications

All information that you provide to LSA will be processed and held in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR) and all other applicable UK law.

In becoming a member, you agree that personal details provided to LSA may be used for administrative purposes to fulfil your membership rights and provide membership services to you.

As part of your membership, LSA may also send you information that we feel would be of interest to you. We may contact you by email or on other social media platforms.

You are responsible for informing us of changes to your personal details via your profile on the website. Please do not share your individual passwords for access to your on-line services with anyone else.

You may opt-out of communications from LSA at any time, although this is how we will ensure you are made aware of opportunities that are part of your membership benefits. You can unsubscribe from the LSA newsletter via the unsubscribe link at the bottom of your web profile.

7. Collection of sensitive personal information.

Membership of Leamington Studio Artists is open to artists working in visual arts within the area. We want to encourage a diverse membership and therefore wish to collect and analyse some personal data about the characteristics of our members. This includes information on age, gender, ethnic background and disability.

The provision of this information by our members is optional, and where it is provided it will not be attributable to individuals. We are seeking to understand the overall profile of our members, not the characteristics of individuals.

8. Membership benefits

As a Member of LSA you will

• receive a newsletter that will keep you up to date with events and opportunities open to members,
• be able to create a public profile with images of your work and your website and social media links onto our website,
• have opportunities for your work to be considered for exhibition in our galleries or at other events organised by LSA
• be able to book a gallery space for an exhibition of your work at East Lodge

9. Posting content on the LSA website

Members, who post content to the site, including images of artwork, must own the copyright of the content in question. In posting images to the website, you are consenting to those images being shared publicly via LSA social media or in other forms of LSA publicity.

The LSA Board of Trustees reserves the right to remove any image which we believe is in contravention of copyright law, or which we deem to be offensive.

10. Liability

LSA excludes all liability to members or to any other third party for any loss of profit, or any special, incidental or consequential damages (however arising, including negligence) arising out of, or in connection with services, benefits supplied or organised by LSA or any member of the LSA.